High Frequency Coffee – Terms and Conditions of Service

Effective Date: January 2026

By booking an event or submitting payment to High Frequency Coffee LLC, you (“Client”) agree to the following Terms and Conditions governing our services.

1. Scope of Services

High Frequency Coffee will provide mobile specialty coffee catering, which typically includes:

  • A premium cold brew coffee cart with a tap

  • One barista

  • A menu of cold brew-based drinks (iced only), including cold brew, cold brew shots, cold brew lattes, and cold brew cappuccinos.

  • Any selected add-ons, which may include teas and refreshers

  • Setup and cleanup of the service area

  • Service for a pre-agreed duration

Final services will be specified in your custom invoice and may vary per event.

2. Booking & Payment

  • A non-refundable deposit is required to reserve your event date. The deposit amount and payment schedule will be stated in your invoice.

  • The remaining balance is due by the date indicated on your invoice.

  • Payment methods accepted may include credit card, Zelle, or other options noted in your invoice.

By paying the deposit or any part of the invoice, you confirm acceptance of these terms.

3. Cancellations & Refunds

  • Client cancellations at any time result in the forfeiture of the deposit.

  • Any other payments made will be refunded in full, provided the cancellation is communicated before the scheduled event date.

4. Client Responsibilities

Clients must ensure the following at the event location:

  • A level setup area of 25 square feet, accessible by ADA-compliant pathways, doorways, and elevators if applicable.

  • Parking access for setup and breakdown.

  • Failure to provide these conditions may affect service delivery and does not entitle the client to a refund.

5. High Frequency Coffee Responsibilities

We commit to:

  • Arriving at least one hour prior to service start time for setup

  • Providing courteous, professional baristas

  • Cleaning the service area after the event

6. Liability & Insurance

  • High Frequency Coffee holds general liability insurance.

  • We are not responsible for issues resulting from venue conditions, third-party vendors, or circumstances outside our control.

  • In the event of force majeure (e.g., extreme weather, natural disasters, emergencies), either party may cancel without penalty, and any payments made (excluding the non-refundable deposit) will be refunded.

7. Agreement to Terms

By submitting payment for any portion of your event, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.